Awards Profile Sponsorship Tab
The Sponsorship Tab on the Awards Profile contains three child forms that help display, record, and add sponsorship information to the Award. The three child forms are the following:
- award sponsor
- canceled sponsors
- award sponsor fee
Child Forms
On child forms, you can see several icons that perform various actions when you click them. They are:
| Icons | Actions | |
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expand/close icon to expand or close a child form. |
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goto record icon to view that record's profile page. |
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add icon to add a new record to the child form. |
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edit icon to edit a record on the child form. |
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delete icon to delete a record on the child form. |
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grandchild form icon to expand or close a grandchild form. |
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new window icon to open a child form in a new window. | |
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more info icon to see more information about the a record on the child form. | |
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linked headings to sort the records. | |
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refresh the data in the form. | |
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export the data to a quick report for download. | |
Award Sponsor
An Individual or Organization who agrees to commit money, pay a specific fee or cover the cost of a specific award in return for recognition. When you add a sponsor using the add sponsor icon on the Award profile, the added record is listed under the award sponsor child form.
Canceled Sponsors
When the invoice tied to the sponsorship is canceled, the record of it is preserved and listed under the canceled sponsors child form.
Sponsors can be canceled by using the following functionalities:
Cancel Invoice
Canceling an invoice will display a record of the transaction in the canceled sponsor child form, as well as the Invoice Profile page.
Void Invoice
Voiding an invoice permanently removes the history of the transaction from the Award Profile page. The Invoice is still maintained in the database but is not displayed on any profile.
Award Sponsor Fee
The price an Individual or Organization who agrees to pay in return for recognition while processing and presenting the award.
There are two functions available on the award sponsor fee child form. You can do the following:
- Add a sponsorship fee using the Add button.
- Add prices by clicking the grandchild form icon beside an existing fee and clicking the [add prices] link.
Sponsorship Fee Work flow
- Add the Sponsorship Fees.
- Add prices.
- Sell the Sponsorships (add sponsor).
Adding Sponsorship Fees
- Go to .
- On the award sponsor fee child form, click the Add button.
- In the Add — Award Sponsorship Fees window, enter information in the fields in the first section as described in the table below:
Fields Name Required Description product code Optional TBD sponsorship type Required Select the type of sponsorship from the drop-down list. fee name Required Enter a name for the Award Sponsorship Fee. description Optional Enter a description for the Award Sponsorship Fee. price Required Enter the price for this Award Sponsorship. sell online? Optional Click this drop-down box if you want the fee to display on eWeb. start date Optional Select or enter the date that this fee becomes valid. end date Optional Select or enter the date that this fee becomes invalid. - Enter information in the fields in the g/l accounts Section as described in the table below:
Field Required? Description business unit Required This drives the G/L Account information project Optional TBD a/r account Required This account is debited every time your product is sold revenue account Required This account is credited when your product is sold, and debited when you void an invoice in a closed batch liability account Required This account is credited when a paid invoice is canceled. return account Required This account is debited when an invoice is canceled. For most associations, the return account is the same account used for the revenue account. write off account Required This account is debited when you create a write off . This is typically an expense account or the revenue account for the product. deferred? Optional If you check this check box the following happens:
If a product is deferred, the deferred account is credited at the time the product is sold. This account is debited when the recognize revenue process is run for the appropriate period.
If you have checked the ‘deferred’ check box on the product, it is not credited until you run the recognize revenue process for the period in which the ‘recognize after’ date for the product is included.
- Enter information in the fields in the Product Price Attribute Section as described in the table below:
Field Required? Description member Optional TBD member type Optional TBD member status Optional TBD source code Optional TBD fee class Optional TBD customer type Optional TBD organization type Optional TBD individual type Optional TBD non-profit? Optional TBD default rate - always available Optional TBD - Click the Save button to add the award sponsorship fee to the Sponsor Fee Information list in the Add Sponsor window.